Working from home for weeks, or possibly months will place unprecedented strain on companies and employees apart from the small minority who are successful as 100% remote-structured such as, Zapier, Buffer, GitLab and Automattic, the company behind WordPress and Tumblr with over 850 employees in more than 60 countries. Not only must Internal Comms and HR ensure they collaborate closely to keep employees fully informed and answer their questions, they also need to be capable of dealing with misinformation and rumor-mongering of internet trolls. by. The guidance document provides examples of permitted disclosures, such as the provision of a list of individuals who have tested positive for COVID-19 with an EMS dispatch to inform EMS personnel responding to a call where there is a risk of infection. The following letter template is designed for employers faced with placing employees on furlough or reducing pay and/or hours worked based on the impact of the COVID-19 pandemic. The following was published on February 14. Recently, we at the Texas Department of State Health Services (DSHS) have received reports that some employers are requiring their employees to provide evidence of a negative COVID -19 test before they can Share. “Employees worry about more than their physical safety, they worry about the potential disruptions to their work, and wonder how the organization plans to manage its operations,” he said. Practice the plan. The materials are available courtesy of HR-inform and can be adapted to suit your particular organisation or circumstances. Those needing to execute documents that require in-person signatures can find recommendations and best practices in the DSHS Interim Guidance for Executing Documents (PDF, V.2.0, released 5/14/2020). Therefore, most employers do not have to provide, or allow employees to wear, a surgical mask or respirator to protect against the spread of the COVID-19 coronavirus or influenza. What procedures do we have in place to decontaminate the facility and its heating, ventilation, air-conditioning systems, electronic equipment, and soft materials? ... As health authorities around the world take action to contain the spread of COVID-19, employers must also play a role in stopping the spread of this disease. For each such trigger, companies should define moves to stabilize the organization in each scenario (optimizing accounts payable and receivable; cost reduction; divestments and M&A). A request letter is an official way of asking the authorities such as bosses, the Human Resources department or other stakeholders to work remotely from a place other than the workplace. Gartner says the top priority for HR is to put people first, and lessons should be learned from the SARS outbreak in 2003. Office of Civil Rights (OCR) COVID-19 Guidance. As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to our day-to-day operations. This letter has all of the information necessary for an employer to make a formal declaration to their employee that they will be placed on furlough. Last week, Starbucks CEO Kevin Johnson posted an open letter to all U.S. employees, detailing his company's strategy for the coming months in response to the ongoing pandemic, Covid-19. The advice here was: AON also has a helpful checklist on Business Continuity Management during the Covid-19 crisis. If you have specific questions on any of the above, please send an email to covid-hr@mit.edu. Most companies are primarily focused on immediate stabilization, given that most Chinese plants are currently in restart mode. With the forced rush to remote working, Mark Henderson, Director of Communications at Wellcome, said businesses whose employees can work remotely should first test home-working technology and review and prepare policies. Advice on staying safe at work, testing staff for coronavirus and getting the vaccine. It also dealt in some detail with What To Say to Employees. Businesses are only as strong as the communities of which they are a part. In the past week alone, the outbreak has moved well beyond being ‘a China issue’, with 11 Italian towns in lock-down, Germany warning of an epidemic, detections of the virus in the US and Brazil, international stock markets tumbling, mounting economic as well as human cost, and likely world trade turmoil. Employee communication strategies need to be in place and should be multifaceted using all available channels, with the ability to target specific communications for specific audiences and measure impact and outcomes. They can start by drawing up and executing a plan to support employees that is consistent with the most conservative guidelines that might apply and has trigger points for policy changes. Sample Letter to Request Reasonable Accommodations During the COVID-19 Pandemic. “A living digital document can enhance speed by avoiding the rigamarole of issuing and approving multiple documents, and also reduces risk, since it can easily be updated or withdrawn as necessary. Companies should invest in online as part of their push for omnichannel distribution; this includes ensuring the quality of goods sold online. The employer is responsible for ensuring all workers are offered and provided testing. COVID-19 resources for students with diabetes. Every Smart Business Leader Needs to Read It Pay special attention to the … Companies should nominate a direct report of the CEO to lead the effort and should appoint members from every function and discipline to assist. It’s critical that this is empathetic in tone and allows two-way discussion so worries and difficulties can be raised and addressed. In the current climate, … Many employers want to do the right thing and, when they err, welcome a nudge in the proper direction. Daily new cases, transmission rates and hospitalizations have surpassed the July levels, making this second wave bigger and more deadly than the first. You will be able to modify it. For Employers; اللغة العربية ... An Open Letter to All Tennesseans. The clear messages that she said need to be communicated to employees include: Tim Vaughan has 25+ years experience in the communications industry, with a background in journalism. 5 Coronavirus Protection & Safety Tips. Find regularly updated COVID-19 resources about keeping your business running, navigating critical communication with employees and customers, and using Indeed’s product suite to hire safely and remotely. For companies, business-as-usual is not an option. Latest Letters to the Editor Readers Speak: Coronavirus … This way, the employer will have a receipt showing that the employee received the letter in case of a future dispute. If they have already had a discussion about the situation, this letter can act as an important written record of that verbal notice. “Employers should be precautious in mandating that employees receive the COVID-19 vaccine,” said Lawrence Spasojevich Esq. A furlough is a mandatory unpaid leave of absence. Many top teams do not invest time in understanding what it takes to plan for disruptions until they are in one. open-sourced their Coronavirus response plan, The best of the best Poppulo blogs in 2020, Unlocking the value of your people in a (hopefully) post-pandemic world, What Internal Communicators can learn from marketing – know and value your VIP customers, Set up a Covid-19 cross-functional team, or war room, Assess organizational and function vulnerabilities, Build strategic and tactical plans to mitigate against vulnerabilities, Identify unpreventable risk so measures can be put in place to minimize impact, Recalibrate HR plan plans for emergency employee support and amended remote working policies if necessary. You can read the full statement here. Kate Ledwidge of Personnel Today cautioned against fear-driven behavior as well as the need to communicate a clear message to the workforce. Coronavirus 2019 (COVID-19) Resources for Employers and Workers. The following letter template is designed for employers faced with placing employees on furlough or reducing pay and/or hours worked based on the impact of the COVID-19 pandemic. 2. The letter comes as many employees and their supporters have called … Waiting to respond until something has happened is not an option. Requesting employees provide a medical note or proof of negative COVID-19 virus tests after they have been diagnosed The following letter was sent to faculty, staff, and postdocs today by Acting Deputy Executive Vice President Tony Sharon and Vice President for Human Resources Ramona Allen. The “new normal” will be different to what came before, and employees will understandably have lots of questions about what action has been taken. For the critical variables that will affect revenue and cost, they can define input numbers through analytics and expert input. Coronavirus: Letter from the CEO Bond investor information Debt portfolio Credit rating Financial results ... saddened by images of Milan’s empty streets and packed hospitals and by the fact that Italy is now burdened by more coronavirus cases and deaths even than China. Are they up-to-date and are the right people properly familiar with them? Controversial, sensitive, or high-profile issues will typically attract review by senior management, corporate affairs, legal, risk management, and a host of other functions. February 14, 2020. To: Our Valued Employees. Given the rate at which the crisis is developing and circumstances changing, the ability to be agile and adapt quickly. Agreement letter templates for employers to start, extend or end furlough. Finally, MIT MyLife Services is available, both in-person and virtually, to support MIT employees facing anxiety related to Covid-19. At the end, you receive it in Word and PDF formats for free. Employers should use the risk-informed decision-making guidelines for workplaces/businesses during the COVID-19 pandemic. The paid sick leave credit and the paid family leave credit will immediately and fully reimburse employers for the cost of providing COVID-19 related leave to their employees. April 30, 2020 Coronavirus Return To Work Letter Template For Employers As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. A few workstreams will be common for most companies: a) employees’ health, welfare, and ability to perform their roles; b) financial stress-testing and development of a contingency plan; c) supply-chain monitoring, rapid response, and long-term resiliency (see below for more); d) marketing and sales responses to demand shocks; and e) coordination and communication with relevant constituencies. Yes, with some exceptions. As has been pointed out, it’s important to keep things in perspective and not panic, but given the infectious nature of the virus, experts advise it’s wise for organizations to be prepared in case they have to deal with the fallout of an infection. This is where roundtables or simulations are invaluable. Companies need to figure out how to support response efforts—such as by providing money, equipment, or expertise. ... (called an engagement letter). Employers permitted to be open are required to take the additional measures set out in this Letter to reduce the spread of COVID-19. When you visit any website, it may store or retrieve information on your browser via cookies. Identify a workplace coordinator who will be responsible for … Companies that navigate disruptions better often succeed because they invest in their core customer segments and anticipate their behaviors. With over 80,000 cases now detected in over 50 countries, and the death toll rising to almost 3,000, the outbreak has begun to cause serious and widespread disruption outside China too, from the cancellation of large sporting events in Europe and religious events in the Middle East, to causing upheaval to normal business activity and international travel. Letters Opinion videos ... A worker at Memorial healthcare system receives a Pfizer-BioNtech Covid-19 vaccine in Miramar, Florida on 14 December 2020. Reassure the workforce that your organization is mindful of the situation, Explain any precautions being taken (managers being briefed on the signs of symptoms, work travel restrictions, etc. This is especially important with fake news about the Covid-19 crisis on the rise, as the BBC reported in relation to Italy. Dear Texas Employer, We know that employers are concerned about the health of their employees, customers, and the community. Though furloughed employees technically maintain their jobs, being placed on furlough means that they will no longer perform work for their employer and will not be paid a salary or other wages. of the law firm Aidala, Bertuna & Kamin. November 25, 2020 We write today with an appeal to all Tennesseans. Provide clear instructions about what to do if employees suspect they have been exposed to Novel Coronavirus (2019-nCoV), and outline the steps the organization is taking on behalf of its employees: Communicate the facts from authoritative resources on how Novel Coronavirus (2019-nCoV) is spread and how to avoid infection. This involves cutting through bureaucracy to get things done speedily. • Describe the impact on the organization: Describe the potential impact of an outbreak on your operations, services, travel, supply chain, business, revenues, etc., so employees can plan accordingly. that employees can take at work: Use posters, memos, emails, intranet postings, supervisor talking points, FAQs, etc. “There’s a lot of misinformation out there and some of it can be quite dangerous,” said the World Health Organization’s Maria Van Kerkhove, referring to the coronavirus outbreak. Our commitment is to always do what’s best for you, our customers and our communities. You will receive it in Word and PDF formats. I know … The statement outlined the measures it was taking to protect employees, and what it expected of suppliers and subcontractors. The response team should install a simple operating cadence and discipline that focuses on output and decisions, and does not tolerate meetings that achieve neither. Agreement letter templates for employers to start, extend or end furlough. 4. The Fisher Phillips COVID-19 Taskforce has assembled this guidance document, containing answers to a series of Frequently Asked Questions, especially designed for unionized employers. Amazon CEO Bezos writes open letter to thank employees amid coronavirus. Companies need to define the extent and likely duration of their supply-chain exposure to areas that are experiencing community transmission, including tier-1, -2, and -3 suppliers, and inventory levels. Worried about contracting the virus at work? This letter template is to be used on the business’s letterhead. Can employers make COVID-19 vaccination mandatory? Click on the different category headings to find out more and change our default settings. 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